You can quickly insert available time slots from your calendar into a draft! The recipient will be able to click on the time that works best for them, which instantly generates a calendar event ⚡
Desktop
- Hit Cmd+Shift+A (Mac) or Ctrl+Shift+A (Windows) in a draft to start sharing your availability.
- When your Calendar appears, click and drag to select time slots.
- When teammates are included in the To: or Cc: fields in a message, their calendar will automatically appear.
- Click the pop up that appears at the bottom of the screen to add more details — Event title, Who, Ignore conflicts, Duration, Timezone, Event location, and video link.
- Hit Insert to add your availability into the draft.
Note that Share Availability is only available on Desktop for now.
Recipient Experience
When the recipient clicks "book here" in the message, they'll be taken to a booking page where they can choose a time slot that works with their schedule. They will see all available time slots in their local timezone, so there's no need to convert time differences manually 🌐
After the recipient selects a time, they will progress to the page where they may add or remove other guests to the event.
Once they hit Continue, the event will be scheduled.
The organizer will receive a confirmation email, and other guests will receive an event notification.
Ready to learn more calendar features? Learn how to view and manage your calendars, and how to create events.
FAQs
Can I edit the message?
There isn’t a way to customize the Share Availability message just yet. For now, you can personalize it by editing the wording directly in your draft before sending, or by using Write with AI.
How can I share availability from a different calendar?
Share Availability currently uses your primary calendar to find when you're available. If you want to share availability from a different calendar, you’ll need to switch to that account.
What happens if an event is booked over one of the time slots I shared?
The booking link reflects the live state of your calendar when the recipient opens it. If a slot is no longer available, the booking link will automatically update to reflect your change in availability, unless it was set to Ignore conflicts.
Can I insert multiple timezones?
Inserting multiple timezones isn’t available just yet.