Sometimes docs need to be moved to new folders or workspaces. Maybe you want to move your doc to a shared folder, so everyone in your workspace can automatically have access. Or maybe you want to move your doc to a private folder to restrict access. Or maybe you need to move your doc to an entirely different workspace. This can be done in a few easy clicks!

Before you move a doc

Before you can move a doc between folders or workspaces, you'll need to make sure all of the following are true:

1. You are a Doc Maker

2. You’ve been granted manage access to the current folder

   1. Only people with “can manage” access to a folder can move docs out of that folder

3. You have edit or manage access to the destination folder

   1. Only people with “can edit” or “can manage” access to a folder can move docs into that folder

If you will be moving the doc to a different workspace...

1. You will need to be a member of the destination workspace

2. The doc owner is a Doc Maker in the destination workspace

Once you've determined that you meet the criteria above, you’re ready to move the doc.

Move a doc to a new folder or workspace

If you want to move a single doc, you can either do so from the doc list or from within the doc itself.

From the doc list:

You can move a doc directly from your workspace home. 

1. Click on the Home tab in the left panel. 

2. Locate the doc you wish to move, using the search bar if needed. 

3. Then click the three horizontal dots ( ... ) to the right of the doc and choose Move from the dropdown. 

4. Now choose where to move the doc. If you're a member of multiple workspaces, you can use the workspace dropdown to select another workspace. You’ll then see a list of all folders in that workspace below. You can also search for a specific folder using the search bar. Select the destination folder, and hit Move to complete.

From within the doc itself:

Click on the three-dot menu in the upper-right corner, then select Move doc. You’ll see the same pop-up as before, where you can choose which folder and workspace to move to.

📣 Running into issues when trying to move a doc? If the move button is greyed out, this means you do not have permission to move the doc. Make sure to check out the “Before you move a doc” section above to make sure all prerequisite conditions are met.

Move multiple docs at once

There are two main ways to bulk move docs:

• Move docs via the Folders page: This method allows you to bulk move docs to a new folder within the same workspace. If you're on a Team/Business or Enterprise plan, you can also move folders and subfolders at the same time. This method does not support moving docs to new workspaces.
• Move docs across workspaces: If you want to move multiple docs to a different workspace, use this approach. You can also use this method to move docs within the workspace.

Move docs via the Folders page

If you need to move multiple docs at once within the same workspace, you can do this from the Folders section of your workspace. If you are on a Team/Business or Enterprise plan, you can also move folders at the same time. Learn more about moving folders here.

1. From your workspace home, locate your workspace name in the left panel and click the Folders tab beneath it. 

2. Here you will see all the folders that you have access to in the workspace. Expand a folder to see the docs within.

3. Now use the checkboxes to the left of the items to select the docs (or folders) that you wish to move. If you select a folder, all docs within that folder will automatically be included.

   1. Note: If you are unable to select a doc or folder, this indicates you don't have the necessary level of access to the folder. See Before you move a doc for more info.

4. Once selected, you can either click and drag the items to their new destination folder, or click Move at the bottom of the screen and select the new destination folder.

5. You'll then see a pop-up asking you to confirm the move.

   • It's important to note that moving docs to a new folder can change who has access to those docs. For more info on how folders affect doc access, refer to this article.

Move docs across workspaces

1. From your workspace home, select the current workspace from the left panel
2. Now locate the docs you want to move, and select the checkboxes that appear to the left of each
3. Click Move at the top of the list
4. Now choose where to move the docs. Above the list of folders, you will see a dropdown for all of the workspaces you have access to. Select the desired workspace from the list, then select the new destination folder in that workspace. Hit Move to complete.
5. Note that moving docs to a new workspace or folder may immediately change who can access those docs. Click Move again to confirm.

FAQs

Related resources

• Create and manage folders in Superhuman Docs

• Share folders and the docs within

• Browse folders and add folder shortcuts

• Roles in Superhuman Docs

• Changing ownership of your docs